Google Workspace
Google Workspace is Google's cloud productivity suite for business: Gmail, Google Drive, Docs, Sheets, Slides, Meet, and more — all in one platform, accessible anywhere from a browser. Ideal for organisations that prioritise real-time collaboration and remote-work flexibility. Distributed by Dzo with a genuine VAT invoice and Vietnamese-language training.
Overview
Google Workspace (formerly G Suite) is Google's enterprise cloud productivity suite — including Gmail, Drive, Docs, Sheets, Slides, Meet, Chat, Calendar, and many integrated apps. Unlike personal Google accounts, Google Workspace provides a custom-domain email address, larger storage, centralised administration, and no advertisements.
Google Workspace's biggest differentiator is real-time collaboration: multiple people can edit the same document simultaneously, see each other's changes live, and leave comments — all without emailing files back and forth. Version history is saved automatically, so data is never lost and version confusion is eliminated.
As a pure cloud platform, Google Workspace requires no software installation — staff access it via a browser on any computer, or through mobile apps. It is the ideal choice for organisations with remote, mobile, or multi-device workforces.
Google Workspace is one of the most commonly flagged items in licence audit checks — many businesses use personal Gmail accounts for work, which violates the Terms of Service and lacks enterprise security features. Formalising with a Google Workspace Business plan is the most fundamental compliance step.
Key features
Communication & Email
- → Gmail Business — custom-domain email, 30 GB mailbox (Starter), no ads
- → Google Chat — group messaging, Spaces organised by team or project
- → Google Meet — HD video calls, AI noise cancellation, automatic captions
- → Google Calendar — shared calendars, room booking, Meet integration
- → Meeting recording to Drive (Business Standard and above)
Documents & Storage
- → Google Drive — 30 GB–5 TB/user depending on plan, flexible sharing
- → Google Docs — real-time collaborative word processing, export to Word/PDF
- → Google Sheets — cloud spreadsheets, 10 million cells, advanced formulas
- → Google Slides — presentations with rich templates and group collaboration
- → Automatic version history — restore any document at any point in time
Administration & Security
- → Admin Console — centralised user, group, and device management
- → 2-Step Verification — enforced organisation-wide
- → Vault (Business Plus and above) — retention, eDiscovery, audit logs
- → DLP (Data Loss Prevention) — prevent leakage of sensitive data
- → Google Workspace Marketplace — 5,000+ third-party integrations
Who it's for?
Startup / Agency / Tech Company, 5–50 Staff
- Ngành
- Startups, agencies, tech companies, media
- Quy mô
- 5–50 employees
- Use case
- Collaborative document editing with clients and teams, frequent video meetings, project tracking via Sheets and Tasks
- Vì sao chọn
- Lower cost than Microsoft 365 at the same tier, familiar interface, and exceptionally smooth collaboration with clients who use personal Gmail — sharing Google Docs requires no account creation.
Service Business / Education, 10–200 Staff
- Ngành
- Services, consulting, education, non-profit
- Quy mô
- 10–200 employees, many working remotely
- Use case
- Business email, daily Google Meet video calls, Drive file storage and sharing, collaborative report and proposal drafting in Docs
- Vì sao chọn
- Google Workspace Business Standard is optimised for service businesses: Meet recording, 2 TB pooled Drive, and no email server to manage. Staff can work from any device, anywhere.
Retail / E-Commerce, 20–150 Staff
- Ngành
- Retail, e-commerce, multi-channel distribution
- Quy mô
- 20–150 employees
- Use case
- Department email management, Sheets reporting across multiple sales channels, product image sharing via Drive, weekly team meetings via Meet
- Vì sao chọn
- Tight integration with Google Ads, Analytics, and Merchant Center lets marketing and operations teams share data seamlessly. No complex IT setup required for deployment.
Strengths
- ✓ Best-in-market real-time collaboration — multiple simultaneous editors with no conflicts
- ✓ Intuitive, easy-to-learn interface — staff get up to speed quickly with minimal training
- ✓ Deep integration with the Google ecosystem: Search, Maps, YouTube, Analytics
- ✓ More competitive pricing than Microsoft 365 on entry-level plans
- ✓ Auto-save and full version history — data is never lost
Limitations to consider
- ! No full offline desktop apps — dependent on internet connectivity
- ! Google Sheets and Docs are less powerful than Excel and Word for complex files
- ! Weaker Active Directory / Windows infrastructure integration than Microsoft 365
- ! No built-in device management (MDM) on lower-tier plans
Pricing
Business Starter
- ✓ Gmail with custom domain, 30 GB mailbox/user
- ✓ Google Drive, Docs, Sheets, Slides
- ✓ Google Meet — up to 100 participants/meeting
- ✓ Google Chat, Calendar, Forms, Sites
Business Standard
- ✓ Everything in Business Starter
- ✓ 2 TB pooled Drive storage/user
- ✓ Meet up to 150 participants with recording to Drive
- ✓ AI noise cancellation in Meet
- ✓ Appointment booking in Calendar
Business Plus
- ✓ Everything in Business Standard
- ✓ Google Vault — eDiscovery and retention
- ✓ Meet up to 500 participants with attendance tracking
- ✓ Advanced endpoint management
- ✓ 5 TB pooled Drive storage/user
Compare with alternatives
Frequently asked questions
What is the difference between Business Starter and Business Standard?
Business Starter provides 30 GB Drive per user and Meet for up to 100 participants with no recording. Business Standard provides 2 TB pooled Drive per user, Meet for up to 150 participants with Drive recording, AI noise cancellation, and more advanced collaboration features.
Is a VAT invoice available? Can I pay in VND?
Yes. When purchasing Google Workspace through Dzo, your organisation receives a valid electronic VAT invoice under Decree 123/2020. Payment is accepted in VND via business bank transfer — no foreign-currency credit card required.
Where is Google Workspace data stored?
For tenants registered in the Southeast Asia region, data is stored primarily in Singapore. Google adheres to ISO 27001, SOC 2/3, and GDPR standards. Enterprise plans allow selection of a specific data region.
How long does migration from Microsoft 365 to Google Workspace take?
For a 20–50 user organisation: domain and account configuration 1–2 days, email migration 3–5 days, document migration an additional 3–7 days. The total is typically 2–3 weeks. Dzo provides a full migration service with no data loss.
Can Google Workspace be used offline?
With limitations. Google Docs, Sheets, and Slides support offline editing in Chrome via the Google Docs Offline extension — changes sync automatically when internet is restored. However, offline capability is significantly weaker than Microsoft 365.
Interested in Google Workspace?
Dzo delivers an exact quote within 24h — e-VAT invoice, VND payment, local training.